There are Many Chartered Accountants in Dubai Who are facing data security issues and looking for solutions. This Blog may help them to resolve the same .
With everything digitalized, Data violation is not a surprise. Many accounting Firms and Accountants in Dubai fall victim to such cybercrimes. Accountants gather proprietary and sensitive data from both corporate and clients.
Often this data consists of National ID numbers, Addresses, Social security numbers, and financial information such as bank account information and credit card numbers.
This sensitive data lure unwanted attention from hackers & malicious insiders. The consequences could become disastrous in the blink of an eye if this crucial data falls into these wrong hands. Usually, the blame is on Accountants or Accounting firms for any potential loss or damage. Thus, they must educate themselves with necessary data security tips to safeguard data from any form of harm.
Also, click here to learn how to prevent fraud in accounting.
Data attacks from fraudsters may even lead to class action lawsuits or penalties for the cost of data recovery. And that is not all Accountants who may even have to face the loss of client trust & industry reputation. It is essential to respect and value client privacy and do everything possible to protect their data. Safeguarding client data is also one of the Challenges for accountants in Dubai.
So, here are a few Data Security tips for Accountants that may help you protect your valuable business data:
1) Adopt Cloud storage
Adopting Cloud storage is the best data security tip for Accountants. Storing all the data in the Cloud ensures Data protection. Cloud service and solution providers can go to any extent to ensure data security. To avoid any theft & data security issues, they employ numerous and redundant data security measures. Cloud storage gives all these benefits & you do not have to handle it yourself. Also, you get many data security options and power over the entire Cloud framework handling your firm’s data. It will help you keep an eye on the data flow. From this, you can say that the Cloud is usually the safest environment for your confidential data.
2) Keep your security software updated to the latest version.
With things evolving in the digital world, hacking tools are also developing constantly. Up-to-date Data Security software ensures protection against hackers, and regularly updating the software will secure your security protocols. You can reassure your client sensitive data is in safe hands by
- Maintaining up-to-date data security
- Secure your data using multi-factor authentication, strong passwords, and encryption.
Also, passwords are essential to protect computer networks, and strong passwords are a must. For continued data security, pre-set prompts to update passwords regularly are required. Include numbers, upper- and lower-case letters, & symbols, and generally longer than 12 characters for Strong passwords.
3) Encrypt and back-up
Encrypting confidential data can be a great way to ensure Data security.
Encrypting and storing many incomplete copies of a complete database in multiple locations can secure your data. For better data security and to prevent cyber-criminals from gaining unauthorized access to the data of your accounting firm, full disk encryption is urged for local and portable systems at the workplace.
4) Create physical security protocols
Digitally securing everything is not enough to save the data. Your Accounting firms should also invest in physical security measures.
RFID cards, multi-factor authentication processes, Bio-metric access to vital spots, and more. You can include security guards to maintain individual access control for added data security. Technical precautions are also essential for proper data security and usually contain security measures like portable storage media locks, hardware and software locks, etc.
5) Training employees
One of the essential steps of data security is training employees. There exist many security threats targeting employees directly. Hackers trick them into clicking a malicious link or downloading an infected attachment. They can steal credentials or deploy malware inside a company network. Advise employees to regularly modify their system and other passwords & ask them to create relevant and strong passwords for their systems
Train them with their access authorizations and other best practices that will help the firm extend the data security protocols. Training allows the accounting firm to encourage the employees to manage the security of their share of data against data security issues.
Conclusion
Data Security can be challenging if you are unaware of where to begin to protect the data from cybercrime and cyber-attacks. We believe these Data security tips for Accountants can use the best practices to secure the data of your clients and your firm. These tips will strengthen your security and make the business less vulnerable to attack. Data security should be the top priority for accountants as it is an integral part of their daily operations. Reach out to RVG Accounting and Bookkeeping LLC for the best professional accountant who can help you with all your data security;